Job Opening

Administrative Assistant 

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This is a part-time opportunity in an extremely fast paced and professional environment. As an Administrative Assistant, you will have the opportunity to work with a dynamic and dedicated team leader, and you will gain valuable experience in the marketing industry.

 

• Responsible for the continuous maintenance and updating of the customer schedules prompting any follow-ups.

• Creation of new and maintenance of existing spreadsheets for job list and scheduling.

• Maintain constant knowledge of customer requirements 

• Collecting information (text, image, and video) and editing short content based on specific topics for social media

• Organize and maintain computer files for seamless collaboration.

• Provide accounting quotes, invoices as per customer jobs and requests

• Communication with suppliers and customers as needed

• Contribute to the planning and execution of marketing plans, strategies and events 

• Adhere to all internal and customer guidelines consistently.

• Additional duties as assigned.

 

➡  QUALFICATIONS 

 

• Excellent English language skills, both written and verbal is essential

• Highly skilled with Microsoft Office software (Word & Excel)

• Experience with Google (Drive, Sheets, Docs)

• Excellent organizational and time-management skills

• Excellent interpersonal skills and communication skills at all levels

• Ability to work independently and as part of a collaborative team

• Possess a keen attention to detail and creativity 

• Document management skills

• Learns easily, follows instructions well

• Willing to learn new tasks

• Reliable and always able to meet deadlines and under pressure

• Ability to multi-task, prioritize and manage own workflow to ensure quality and efficiency

• Ability to effectively manage a complexity of tasks simultaneously

• Professional, positive and friendly manner

• Strong problem-solving skills and sound judgment.

 

➡  Bonus QUALFICATIONS

• Proficiency in Canva, PowerPoint, PhotoShop, Wordpress, Adobe Creative Suite, and other marketing tools and technologies.

• Experience in Financial applications like Quickbooks

• Working experience in MAC & PC

• CRM software knowledge an asset

• Creative thinker with the ability to generate engaging and shareable content.

• A passion for entrepreneurship and innovation.

• Demonstrated problem solving, facilitation and conflict resolution skills. 

• Desire to learn and grow